ShareAndGo vs SharePoint
SharePoint is a fine internal document library — but a poor external data room. ShareAndGo is purpose-built for confidential sharing: ready in minutes, not days.
| Feature | ShareAndGo | SharePoint |
|---|---|---|
| Setup Time for External Sharing | Under 5 minutes | 4-8 hours of admin work |
| Australian Data Residency End-to-End | GCP Sydney, no edge caching | M365 AU tenant, global edge |
| Tamper-Evident Audit Trail | SHA-256 hash-chained, immutable | Activity log, M365 retention |
| No-Download View Enforcement | PDFs → images, keyboard blocked | OWA view-only, bypassable |
| NDA Gating Built In | Required signature pre-access | DIY via Power Automate |
| Per-Link Expiry | Default 30 days, configurable | Available, requires policy setup |
| Email-First Recipient Access | No Microsoft account needed | Recipient needs M365 / guest invite |
| Watermarking | Per-recipient email + timestamp | Available in M365 E5 only |
| AI OCR + Document Search | Gemini 2.0 Flash, all plans | Microsoft Search, E5 tier |
| AI PII Redaction (TFN/ABN/BSB) | Australia-specific, all plans | DLP available, manual config |
| Q&A Workflows for Due Diligence | Threaded, email-notified, owner-resolved | Not native |
| Per-Tenant External-Sharing Limits | Unlimited external recipients | Capped by M365 SKU |
| Office Co-Editing | View-only by design | Native Word/Excel/PowerPoint |
| Existing M365 Single Sign-On | Standalone account / Google login | Native AD integration |
| IT Admin Required | Self-serve | Typically requires M365 admin |
When to keep SharePoint, when to add ShareAndGo
You don't have to choose. Most firms keep SharePoint for internal collaboration and use ShareAndGo for the external-facing rooms where audit trail and recipient controls matter.
SharePoint wins for
- Internal document libraries with M365 SSO
- Real-time Office co-editing across the team
- Integration with Teams, Planner, and Power Platform
- Long-term records management under M365 retention
ShareAndGo wins for
- External tax-audit or due-diligence rooms
- Recipients who don't have a Microsoft account
- Tamper-evident audit trails ready for regulator production
- Spinning up a room in minutes without IT involvement
See also
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Use cases
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